A Finance Manager at a Non-Governmental Organization (NGO) plays a vital role in ensuring the financial stability and accountability of the organization. This position demands a blend of financial expertise, strategic thinking, and a passion for the NGO’s mission. Here’s a detailed overview of the job description:
Responsibilities
- Financial Planning & Budgeting: Developing and managing the annual budget, working closely with program managers to align financial resources with strategic goals. This includes forecasting future financial needs and identifying potential funding sources.
- Financial Reporting & Compliance: Preparing accurate and timely financial reports for internal stakeholders (board of directors, executive team) and external stakeholders (donors, grant-making organizations, government agencies). Ensuring compliance with all applicable accounting standards, regulations, and legal requirements.
- Grant Management: Overseeing the financial aspects of grant-funded projects, including tracking expenditures, preparing financial reports required by grantors, and ensuring compliance with grant terms and conditions. This may involve working with multiple grants simultaneously, each with its own specific requirements.
- Accounting & Bookkeeping: Managing the day-to-day accounting operations, including accounts payable, accounts receivable, general ledger maintenance, and bank reconciliations. Ensuring the accuracy and integrity of financial data.
- Internal Controls: Developing and implementing robust internal controls to safeguard the organization’s assets and prevent fraud or mismanagement. Regularly reviewing and updating these controls as needed.
- Auditing: Coordinating and managing the annual audit process, working closely with external auditors to ensure a smooth and efficient audit. Addressing any audit findings and implementing corrective actions.
- Cash Flow Management: Monitoring cash flow and ensuring the organization has sufficient funds to meet its obligations. Developing strategies to optimize cash flow and manage financial risks.
- Staff Supervision: Supervising and mentoring finance staff, providing guidance and support to ensure their professional development. Conducting performance reviews and providing constructive feedback.
- Relationship Management: Building and maintaining strong relationships with banks, auditors, donors, and other financial stakeholders.
- Policy Development: Developing and implementing financial policies and procedures to ensure sound financial management practices.
Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field. A Master’s degree or CPA certification is often preferred.
- Proven experience in financial management, preferably in the non-profit sector.
- Strong knowledge of accounting principles, financial reporting standards, and grant management regulations.
- Experience with accounting software, such as QuickBooks, Sage Intacct, or similar systems.
- Excellent analytical and problem-solving skills.
- Strong communication and interpersonal skills, with the ability to effectively communicate financial information to both financial and non-financial audiences.
- Ability to work independently and as part of a team.
- A commitment to the mission and values of the NGO.
Skills
- Budgeting and financial planning
- Financial reporting and analysis
- Grant management
- Internal controls
- Auditing
- Accounting software proficiency
- Communication and interpersonal skills
- Leadership and staff supervision
- Problem-solving and analytical skills
The Finance Manager position at an NGO is a challenging but rewarding role that offers the opportunity to make a significant contribution to the organization’s mission. The ideal candidate will be a highly motivated and detail-oriented individual with a strong commitment to financial integrity and accountability.
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