UCL Finance Travel Insurance

UCL Finance provides travel insurance coverage for UCL staff, students, and invited guests who are traveling abroad on UCL business or for specific academic purposes. This insurance policy is designed to protect individuals from unforeseen financial losses and provide assistance in the event of medical emergencies, travel disruptions, and other covered incidents.

Who is Covered?

• Staff: All UCL staff members traveling on UCL business.
• Students: Registered UCL students traveling for academic purposes, such as research, conferences, or study abroad programs.
• Invited Guests: Individuals officially invited by UCL to participate in UCL-related activities abroad.

What is Covered?

The UCL Finance travel insurance policy typically covers a wide range of potential risks, including but not limited to:

• Medical Expenses: Coverage for medical treatment, hospitalization, and repatriation in case of illness or injury.
• Emergency Assistance: 24/7 assistance with medical emergencies, travel arrangements, and legal advice.
• Personal Accident: Compensation for permanent disability or death resulting from an accident.
• Baggage Loss or Delay: Reimbursement for lost, stolen, or delayed baggage.
• Travel Delays and Cancellation: Coverage for expenses incurred due to travel delays, cancellations, or curtailment.
• Personal Liability: Protection against legal liability for accidental injury or damage to property.
• Loss of Passport: Assistance with replacing a lost or stolen passport.

How to Obtain Coverage

Generally, coverage under the UCL Finance travel insurance policy is not automatic. Staff and students are usually required to complete a specific process to ensure they are covered. This process often involves:

1. Reviewing the Policy: Familiarizing yourself with the policy terms, conditions, and exclusions.
2. Registering Your Trip: Submitting your travel itinerary and details through a dedicated online portal or form. This allows UCL Finance to track your travel and ensure coverage is in place.
3. Confirming Coverage: Receiving confirmation of your insurance coverage, which often includes a policy document and emergency contact information.

Important Considerations

• Policy Exclusions: Be aware of any policy exclusions, such as pre-existing medical conditions, travel to specific high-risk regions, or participation in certain hazardous activities.
• Pre-Approval: In some cases, pre-approval may be required for specific types of medical treatment or expenses.
• Emergency Contact Information: Carry the insurance policy details and emergency contact information with you at all times during your trip.
• Reporting Incidents: Report any incidents or claims as soon as possible, following the instructions provided in the policy document.

It is crucial to consult the official UCL Finance website or relevant department for the most up-to-date information on their travel insurance policy, coverage details, and enrollment procedures. Remember to read the policy documents carefully to understand the full extent of the coverage and any limitations that may apply. Ensuring adequate travel insurance is a vital step in protecting yourself and your interests while traveling on behalf of UCL.