SQA Finance Administrator

A SQA (Scottish Qualifications Authority) Finance Administrator plays a vital role in ensuring the smooth and efficient financial operations of the organization. This position involves a blend of administrative tasks and financial responsibilities, contributing directly to the integrity and accuracy of the SQA’s financial records.

Key Responsibilities

The duties of an SQA Finance Administrator are varied and can include:

• Processing Invoices and Payments: Managing incoming invoices, verifying their accuracy, and processing payments to suppliers and other stakeholders in a timely manner. This involves utilizing accounting software and adhering to established payment protocols.
• Reconciling Accounts: Regularly reconciling bank statements, ledger accounts, and other financial records to ensure discrepancies are identified and resolved. This meticulous approach helps maintain the integrity of the financial data.
• Maintaining Financial Records: Accurately updating and maintaining financial records, both physical and electronic. This includes data entry, filing, and archiving financial documents in accordance with SQA policies and legal requirements.
• Preparing Financial Reports: Assisting in the preparation of financial reports, such as budget reports, expense reports, and other analyses. This may involve gathering data, performing calculations, and presenting information in a clear and concise format.
• Handling Petty Cash: Managing petty cash funds, including disbursing funds, reconciling balances, and maintaining accurate records of transactions.
• Supporting Budgeting Process: Providing support during the annual budgeting process by gathering data, preparing spreadsheets, and assisting with budget revisions.
• Responding to Financial Inquiries: Addressing internal and external inquiries related to financial matters, providing accurate information and resolving issues promptly.
• Ensuring Compliance: Ensuring compliance with relevant financial regulations, policies, and procedures. This involves staying up-to-date on changes in regulations and implementing necessary adjustments to processes.
• Providing Administrative Support: Providing general administrative support to the finance team, including scheduling meetings, managing correspondence, and ordering office supplies.

Skills and Qualifications

To be successful as an SQA Finance Administrator, individuals typically possess the following skills and qualifications:

• Strong Numerical Skills: A solid understanding of basic accounting principles and the ability to perform accurate calculations.
• Attention to Detail: A high level of accuracy and attention to detail in all tasks, ensuring the integrity of financial data.
• Organizational Skills: Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Communication Skills: Effective communication skills, both written and verbal, to interact with colleagues, suppliers, and other stakeholders.
• Computer Literacy: Proficiency in using accounting software, spreadsheet programs (e.g., Microsoft Excel), and other relevant computer applications.
• Problem-Solving Skills: The ability to identify and resolve financial discrepancies and other issues in a timely and effective manner.
• Relevant Experience: Prior experience in a finance or administrative role is often preferred.
• Educational Background: A relevant qualification in accounting, finance, or business administration is often desirable.

Career Development

The role of SQA Finance Administrator can serve as a stepping stone to more advanced positions within the finance department, such as Finance Officer, Accountant, or Financial Analyst. Continued professional development through training and certifications can further enhance career prospects.